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When applying for credential assessment in Canada, your academic documents must be translated precisely to meet the standards of bodies like WES, ICAS, IQAS, or CES. In Ontario, these translations often need to be certified and must retain all original markings, seals, and signatures. Understanding what evaluators look for can save you time and prevent delays.
Each assessment organization has unique requirements. For example, WES requires translations to be done by a certified translator and submitted exactly as issued. ICAS and IQAS in Ontario accept translations that include a statement of accuracy and the translator’s credentials. Always check the specific guidelines of the body you are using before ordering your translation.
Canadian authorities typically require that the translated document is a complete and accurate rendering of the original. This means all text—including course titles, grades, degree names, and institutional seals—must be translated. The translation must be attached to a copy of the original document, and the translator must include their certification stamp or seal, date, and signature. For Ontario’s regulated professions, the translation may also need to be done by a member of a recognized provincial translation association.
One frequent mistake is omitting the translation of grades or grading scales, which can confuse evaluators. Another is failing to translate institutional stamps or notarizations that appear on the original. Also, using unofficial or non-certified translations can lead to rejection. In Ontario, translations for credential assessment must be certified—simply having them notarized may not satisfy IRCC or professional regulatory bodies.
Start by gathering clear copies of all your academic records. Identify the exact documents required by your chosen assessment body. Contact a certified translation service that specializes in educational credentials and understands Ontario’s requirements. Provide the translator with any instructions from the assessment body, and review the finished translation for consistency of names, dates, and institution details before submission.
