This is a hub of practical guides for the embassies and consulates of selected countries in Canada. Each guide collects addresses, telephone and email contacts, business hours, and the consular services that the mission actually delivers, with notes on what you need to prepare on the Canadian side before you visit. We focus on the missions that our clients in Ontario contact most often when they translate documents for use abroad.
If you are preparing Canadian documents for use overseas, most embassies require a certified translation, sometimes notarized, and frequently authenticated by Global Affairs Canada. We handle all three steps. See our Authentication with Global Affairs Canada page for the legalization workflow, and the Pricing page for fees.
ChinaUTC+8Apostille
EgyptUTC+2Legalization
IndiaUTC+5:30Apostille
IranUTC+3:30Special
PhilippinesUTC+8Apostille
RussiaUTC+3Apostille
Saudi ArabiaUTC+3Legalization
SpainUTC+1Apostille
TürkiyeUTC+3Apostille
UAEUTC+4Legalization
UkraineUTC+2Apostille
VietnamUTC+7Legalization
We are an ATIO-certified translation agency in Ontario. For embassy and consulate workflows we handle the full chain: certified translation, notarization, authentication with Global Affairs Canada, and consular legalization where required.
Most foreign missions in Canada do not accept original Canadian documents at face value. They need to be translated into the destination language by a certified translator, then run through authentication and, depending on the country, legalization or apostille. The steps are predictable, but skipping one usually means the embassy will reject the file and you start over.
Canada joined the Hague Apostille Convention on 11 January 2024. For Convention countries a single apostille replaces the full consular legalization chain. Non-Convention countries still require the older full legalization route. Each country guide above states which route applies.
| Apostille route (Hague Convention) | Full legalization route (non-Convention) |
|---|---|
| Countries: China, India, Philippines, Russia, Spain, Türkiye, Ukraine | Countries: Egypt, Saudi Arabia, UAE, Vietnam |
| Steps: certified translation → notarization (if asked) → apostille from Global Affairs Canada or provincial competent authority. One stamp covers it. | Steps: certified translation → notarization → authentication by Global Affairs Canada → legalization at the consulate of the destination country. |
| Time: typically 1-3 weeks total. | Time: typically 3-6 weeks total depending on consulate. |
| Special case: Quebec issues its own authentication separately. | Special case: Iran consular services run through the Interests Section, separate workflow. |
If you need any of these steps, contact us at contacts or place an order through the online order form.
