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Canadian authorities, including Immigration, Refugees and Citizenship Canada (IRCC) and ServiceOntario, require that translations be performed by a certified translator. In Ontario, this typically means a translator who is a member of the Association of Translators and Interpreters of Ontario (ATIO). Before submitting, confirm that the translator’s certification is clearly stated on the translation, along with their membership number, signature, and the date of the translation.
Each authority may have specific formatting preferences. For instance, IRCC often requires that the translation be presented on separate sheets, with the translator’s affidavit or certification page attached. Some Ontario bodies, such as the Ministry of Transportation for driver’s licence translations, may require a physical stamp or a digital equivalent. Ensure that margins, font size, and all seals are legible and meet the receiving office’s guidelines.
A common oversight is submitting only the translation without the original document. Canadian authorities almost always require both the original foreign document and its certified translation. In Ontario, if the original is in a language that uses a non‑Latin script, a photocopy of the original should accompany the translation. Double‑check that no pages are missing, and that all attachments are properly labelled.
Even minor discrepancies in names, dates, or place names can cause rejections. Confirm that all names on the translation exactly match the original document and any supporting forms. In Ontario, city and province names should be rendered in standard English (e.g., “Toronto, Ontario” instead of local abbreviations). Dates should be written in a format unambiguous to Canadian readers, such as “January 15, 2024”. Re‑read each page to catch typographical errors before submission.