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Even a small translation error can turn an otherwise complete IRCC application into a request for more information. In Ontario, many delays are not caused by missing documents but by small mistakes in how translated documents are prepared and submitted.
IRCC case officers review translated documents to confirm they are complete and reliable. A translation without a clear signature, stamp, or statement from the translator can raise questions. Ontario applicants should always ask their translation agency to include the translator's name, credentials, and contact details on every page or at least on the certification page.
When a translated document is reformatted, information such as stamps, handwritten notes, and even barcodes can be lost. Canadian authorities sometimes need to see that the translation matches the original. Your Ontario translator should preserve document types, dates, and place names exactly as they appear, including any alterations or endorsements.
When an IRCC application is submitted electronically, a scanned translation that is too small, blurry, or rotated can cause confusion. Ontario applicants should upload the certified translation as a single, clear PDF, with the translator's stamp and signature visible. Avoid password-protected files, because password-protected content can prevent case officers from accessing the document.
If an original document contains old spelling, a name change, or a handwritten correction, the translation can look incomplete. Instead of guessing, your translator should add a short note in the translation explaining the situation. This small step helps Canadian authorities understand the document and reduces the risk of follow-up questions.