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A certified translation includes a signed statement from the translator or translation agency attesting to the accuracy and completeness of the translation. In Ontario, this type of translation is widely accepted by Immigration, Refugees and Citizenship Canada (IRCC), ServiceOntario, and most provincial government bodies for immigration, driver’s licence, and civil status document submissions.
A notarized translation adds an extra layer of authentication: a notary public verifies the translator’s identity and signature on the certification statement. The notary does not verify the translation’s accuracy, only the translator’s bona fides. Notarized translations are typically required for documents that will be used in Ontario court proceedings, affidavits, or filings with the Ontario Land Registry Office.
Several Ontario authorities explicitly require notarized translations. For example, the Ontario Superior Court of Justice often demands notarization for evidence submissions. Professional regulatory bodies, such as the College of Physicians and Surgeons of Ontario, may request notarized translations for licencing applications. Additionally, if your translated document will be sent to a foreign country for legal use, notarization is usually the first step toward obtaining an apostille.
Always check the specific guidelines of the authority you are submitting to. For most Canadian federal agencies, including IRCC and the Canada Revenue Agency, a certified translation suffices. For Ontario courts or land registry matters, notarization is often mandatory. When in doubt, contact the receiving organization directly or consult a reputable translation agency in Ontario to confirm the exact requirement.
Remember that notarization does not guarantee the translation’s accuracy; it only confirms the translator’s identity. Whether you need certified or notarized translation, always ensure the translation is complete, consistent, and error-free to avoid delays or rejections by Ontario and Canadian authorities.