Medical Translation Services in Ontario
Hospitals, clinics, labs and device suppliers send us the documents that cannot be paraphrased: patient records, study protocols, consent forms, instructions for use. We quote per word from the actual text, and we sign confidentiality terms before anything is sent.
How business work is priced
Business documents are charged by the word, not by the page, because that is what the work actually depends on. Certification is a separate service and only some documents need it.
Per-word translation
- Price depends on the language pair, volume, file format and deadline
- Exact figure quoted from your actual file before work starts
- Glossary kept and reused across your projects
- Delivered in the format you sent, layout preserved
Certified translation
- For documents submitted to authorities, courts or registries
- Signed certification statement with a copy of the original attached
- Priced per document, not per word
- Most orders in 1-2 business days
Transcription and voice
- Transcription of recordings, interviews and meetings
- Subtitles and voice-over available with the translation
- Desktop publishing when the layout has to be rebuilt
- Quoted from the recording length and language
Prices do not include HST. Business enquiries go to b2b@taontario.ca; certified documents can be ordered through the order form.
What is in every project
The same working rules apply whether the job is two pages or two hundred.
- Terminology kept consistent across every document in the same project
- Numbers, units and dosages carried over exactly, checked separately
- Abbreviations resolved the way the source uses them, not guessed
- A second linguist reviews the text before delivery on request
- Confidentiality terms signed before files are shared
- Delivery in the file format you sent, layout preserved
How we work
Send the files
Email them to b2b@taontario.ca with the language pair and your deadline. Confidentiality terms are signed first if you prefer.
Get a fixed quote
We count the actual words and quote a total, not a range, together with a delivery date.
We translate and check
One glossary for the project, and a separate check of numbers, names and references.
Delivery and follow-up
Same format, layout preserved. The glossary stays with your account for later work.
Medical documents we handle
Send the whole set at once: one quote, one glossary, consistent terminology across every file. We work with clients in Toronto, Ottawa and the rest of Ontario.
| Service | Price |
|---|---|
| Business translation | $0.10-0.20 per word |
| Minimum per translation | $99 |
| Certified translation, first page | $59 |
| Each additional page | $49 |
| Transcription | from $3 per minute |
Prices do not include HST. The exact total is confirmed from your files before the work starts.
What costs time and money
Four patterns that turn a straightforward project into a slow one.
- A dosage rewritten as a rounded numberNumbers, units and concentrations are treated as data, not as prose. They are transferred exactly and verified.
- Terminology drifting between documentsA protocol and its consent form must use the same terms. Sent together, they are translated as one project with one glossary.
- Scanned pages with handwritingHandwritten notes on a record are part of the document. Tell us if they matter, and send the sharpest scan you have.
- Certification ordered by reflexBusiness medical work rarely needs a certified translation. If a regulator or an institution asks for one, we add it at the certified rate.
Questions about medical translation
How is medical translation priced?
Per word, from $0.10 to $0.20 depending on the language pair, the volume, the format and the deadline. The minimum is $99 per translation. You get an exact figure from the actual file before any work starts.
Do you sign a confidentiality agreement?
Yes. We agree confidentiality terms in writing before files are shared, and we can work under your own agreement.
Do medical documents need certification?
Business documents usually do not. Certification is for documents submitted to authorities, and it is priced separately at the certified rate.
Can you keep our terminology?
Yes. Send a glossary or previous translations and we follow them. Without one, we build a glossary during the first project and reuse it.
What formats do you accept?
Word, Excel, PowerPoint, PDF, InDesign and plain text. We return the same format, with layout preserved.
How fast can you turn a project around?
It depends on volume and language. Send the file with your deadline and we confirm a date together with the price, before you commit.
Send the files, get a fixed price
Email the documents with your language pair and deadline. You get an exact total and a delivery date before any work begins.