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IRCC Certified Translation in Ontario
An IRCC certified translation is a full English or French translation of a foreign-language document, accompanied by a signed translator declaration confirming accuracy. Immigration, Refugees and Citizenship Canada accepts certified translations from any qualified translator. If the translator is not a member of a provincial association, the translation must be accompanied by a sworn affidavit. Translation Agency of Ontario produces both formats from offices in Toronto and Ottawa, with files ready in one to two business days.
What IRCC actually asks for
IRCC published instructions list four elements that any acceptable translation must contain: a complete translation of the original document (every stamp, seal and marginal note), the translator full name and contact details, the translator declaration of accuracy, and a sworn affidavit if the translator is not certified by a recognised body. We assemble the package exactly in this order so the case officer does not need to chase missing items.
Two valid routes
For most applicants the first route is enough: a regular certified translation issued by Translation Agency of Ontario, with our agency declaration and contact information. The second route - a sworn affidavit before a notary or commissioner of oaths - is used when the receiving program specifically asks for it or when the source language has no certified translator available. The certified vs ATIO guide explains when each option is normally chosen, and the certified vs notarized comparison shows the price and timing difference.
Documents we handle for IRCC
We routinely prepare birth certificates, marriage certificates, divorce decrees, police certificates, military records, diplomas and transcripts, employment letters, bank statements and identity records for IRCC files. See the document-specific guides: birth certificate translation, marriage certificate translation, police certificate translation, transcript translation. The broader landing page is IRCC translation in Ontario.
Common rejections and how we avoid them
The most frequent reasons IRCC returns a translation are: a missing back side of a civil document, a stamp described as "illegible" without context, a translator signature without contact details, or the wrong recipient program assumed (OINP files are not the same as federal IRCC files). We catch these before sending the file to you. Inconsistent spelling of names across a birth certificate, passport and marriage certificate is the second-most common issue - send all related documents together so we can verify consistency at the source.
Pricing and timing
A standard certified translation starts at $59 for the first page, completed in one to two business days. A sworn affidavit-backed version starts at $109 and takes two to four business days. Full pricing is on the pricing page.
FAQ
What is an IRCC certified translation?
It is a full translation of every word and visible element in your foreign-language document, signed by the translator who confirms the translation is accurate. We issue this declaration on agency letterhead with verifiable contact details.
Does IRCC require an ATIO-certified translator?
No. IRCC accepts certified translations from any qualified translator. Non-association translators must accompany the work with a sworn affidavit before a notary or commissioner of oaths.
Do I need to translate stamps, seals and back sides?
Yes. Every visible element must be translated or described. Missing a stamp is one of the most common reasons a case officer asks for a re-do.
Can I submit a photocopy?
Yes. IRCC accepts a clear photocopy of the original together with its certified translation. Send a sharp image with all four edges visible.
How long does an IRCC translation take?
One to two business days for a regular certified translation. Same-day delivery is available on request.
Need an IRCC certified translation? Upload your documents and receive pricing before you order.
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See also: IRCC translation requirements | IRCC requirements guide | MTO-approved translators